There is a variety of point of sale systems out there that let you do a lot of things that were not even possible before. Thanks to technology, managing a business still offers bumps along the way. But when it comes to integrated reports, a whole lot of it has improved since.

It is no longer as difficult to track inventory and there are less inaccuracies in the number of products you have in front of the store. Offering discounts and tracking each has become a breeze too. The cash register has become more than just a means to prevent theft of money. It has become part of a computerized system too.

cloud based POS

The decision to get a cloud based point of sale system is not a huge concern for startups. But for existing businesses, there is much to consider. Paramount to this would be the cost of switching to a cloud based point of sale system.

You also have to take note of what it would cost you to cancel an existing contract. Is it the right time to switch POS providers at this stage of the business’s growth? Or perhaps delaying it work out better? According to Business Bee, cloud based point of sale systems have advanced rapidly in recent years, growing more powerful and more popular. As it turns out, they are also cost effective and reliable for use in any business operation, like the system Shopify has to offer.

Ability to Run the Business Anywhere

Cloud technology allows you to operate from anywhere, even if you are not at your business’s premise. It has always been the case that business owners depend on a trusted helper whenever they are out of town.

With cloud based technology, data is available anywhere you can get your hands on a computer with Internet access. When you buy a point of sale system, you also pay for the software and peripherals that go with it. Upgrades to software security will mean extra costs for you though.

This is important to protect your point of sale system against computer viruses and worms, as well as get upgrades in reports. With cloud technology, updates are available in real time which makes your operations PCI compliant. Entrepreneur reports the same advantages that first, there’s data access then, there are instant upgrades.

Since you can view reports online, you should be happy to note that data gets updated on the cloud in real time. You’ll know right away which employee is pulling his weight and which isn’t even while you’re away. If your system allows you to see employee attendance, you could pull up information on that while online to see which employees are shirking.

Your POS reports might even allow you to check out how long it takes a cashier to start and complete a transaction. You can keep munching on that burger while going over all those reports at your convenience. The Point of Sale blog highly emphasizes the benefits of constant access to your business’s info wherever you are. Sahir Arnand, the VP and Principle Analyst for Retail and Banking, Aberdeen Group said; “Real-time infrastructure is lacking in the retail industry. Only about 15 percent of retailers have real-time processing capabilities. On-demand applications negate that gap because with on-demand the ability for any retailer to try real-time data management is easier and less expensive.”

Integration Made Possible

Windows-based point of sale systems are not as forgiving when integrating changes into your system. And you can’t ignore the need to look at putting up a discount sale at various percentages so you don’t lose profit.

This is especially the case with inventory sales where you want to move out items that are only accumulating dust in your stock room. Customers are big on rewards and gift cards too. Cloud based point of sale systems will let you do all these things. Unlike traditional point of sale systems which translates to upgrades and of course, more cost.

Back Up for Data

Because all data is available online, your POS not only lets you access it from anywhere with Internet, but it lets you manipulate it as you see fit. Although your point of sale system can still contract viruses, your data is safe in the cloud. For traditional point of sale systems which use Windows, this becomes cumbersome.

System drivers need reinstalling and retrieving data is close to impossible. Remember when you need to reformat your computer and you lose your favorite files in the process? That’s pretty much how that works.

It is also important to know what the disadvantages of a cloud based point of sale system are. This way you can prepare and know how to react should something bad occur. Because cloud technology relies on having an Internet connection, downtime can be a concern. You want to check that your point of sale system can still continue working even while offline.

There are vendors out there that allow you to continue making those sales even if the Internet is down. When the Internet comes back up, it will sync up with your database.

You are now all set with the basics of cloud based point of sale systems. You can now decide if this is something that would work with your business set up. No surprises too about worst case scenarios. No point of sale system is perfect but the less worries you have, the better things will look.